Project Management Definition
Wikipedia defines that as "Project management is the process of overseeing a team's work to complete all project objectives within the established parameters. The project documentation that is prepared at the start of the development process typically include descriptions of this information." As a result, we may conclude that the PM's position is crucial to the success of the entire organization. They can manage projects to fulfill set deadlines, stick to budgets, and maintain required quality by employing the proper techniques and having well-developed abilities.
What are Project Management approaches
There are several methodologies that differ from each other due to what they focus on and what approach they require.
PMBOK®(Project Management Body of Knowledge) is closely related to the skills, like budgeting and sticking to the planned budget.
PRINCE2®(PRojects IN Controlled Environments) is widely used in English-speaking countries. It is mainly used to clarify the roles among the team, to manage project risks and establish costs.
Agile Project Management® is another popular approach that often works well for projects in complex, fast-moving environments, because it allows you and your team to respond flexibly to changing needs and requirements.
Why is project management important?
Have you ever wondered why is Project Management important? Well, good Project Management leads to success. And success of the project leads to success of the organization, and so on, and so on. The role of Project Manager is essential. They keep the project together, manage resources so that the project meets objectives and is done on time and within the outlined budget.
Projects are often complex and require proper management so that nothing goes wrong along the way. That's why we need Project Managers. They can motivate people, draw them clear goals and keep everyone up to date with the project scope.
Though we cleared out some of the approaches, now let's go further. Take a look 6 main reasons why you should use Project Management and what are the most important principles:
1. Realistic planning
To plan the project correctly you need to look at "the big picture" to set realistic goals that are achievable. To set those goals Project Manager should understand business objectives. They communicate, do research and based on the collected information; they outline the plan.
2. Clear objectives
To succeed you need to have clear goals. Otherwise, you are risking to miss your deadlines or cross your budget and lead project towards failure.
Also, it is important to introduce clear goals to your team so that everyone is aware of them, which can save from arising of potential risks, that could take your project down the wrong path. Therefore, a good Project Manager controls all the factors and facilitates their team to do their tasks efficiently and according to the plan.
3. Strategic alignment
Aligning project with overall business strategy is very important, because the management of projects is closely related to organizational strategy. By not aligning these two factors, you might lead to reducing the results of the entire organization, instead of increasing them.
4. Quality control
It is very important for your project to meet its deadlines and budget. If you fail to meet them, the project might fail.
That's why the role of Project Manager is needed - they manage deadlines and objectives and control how the tasks are being done by their team. They also control quality standards and make sure that the project is managed according to them.
5. Reduced costs
Successful Project Management can really reduce costs by optimizing resources or improving efficiency.
By following the above-mentioned principles, you can make your projects be managed efficiently and lead to success. Project Manager is a person who has many aspects of the project "on his head", such as keeping an eye on the budget, supporting the team, keeping the deadlines and controlling the quality during the project duration.
Important skills that are useful are:
Communication
Project Manager must properly communicate with the team, be for them, not only as a manager, but also a support, a person who motivates them and is a good leader.
Leadership
Of course, the project manager must support his team and be friendly, but he must also be able to lead and take the initiative. His actions should motivate the team and at the same time show them the right way.
Organization
Organization is the key to success. Due to the fact that the manager's task is to take care of many aspects of the project, all processes must be well organized.
Problem-solving
During the course of the project, it is inevitable that major or minor problems will arise. Solving them is the responsibility of the Project Manager. He must keep a cool head and gradually try to solve all difficulties so that the project does not suffer from it.
When it comes to Project Management, there is a lot of information and also a lot of possibilities. Project Management facilitates the work of teams around the world, and successful Project Managers are very much in demand on the labor market. If you cultivate your management skills, you can achieve a lot.
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